Announcements in Circles

How to send announcements to agencies from Circles in Inmovilla

The Announcements feature within Circles allows you to send emails efficiently and segmented to agencies associated with a circle or MLS directly from the advanced panel of Inmovilla. This tool is mainly designed for managers and administrators who need to share notices, updates, or operational information precisely and targeted to specific groups within the network.

Its main strength lies in the segmentation capability: before drafting the email, it is possible to accurately select the recipient agencies, and even, in circles with a broad scope, limit the sending by province. Additionally, it offers the option to restrict the announcement exclusively to administrators, ensuring that the information reaches only the appropriate profiles.

What are Circles announcements

Announcements are messages sent by email directed to the agencies that are part of a specific circle. Their purpose is to facilitate the transmission of relevant internal information, coordinate actions within the network, or communicate any matter that needs to reach specific agencies quickly and organized.

This function is mainly intended for circle managers and administrators. If access is desired for all agencies, it must be requested and evaluated beforehand to ensure proper and controlled use.

When to send an announcement

The tool is especially useful when you need to distribute a message to multiple associated agencies without the need to manually select each email address outside the Inmovilla platform.

Some of the most common uses include:

• • Disseminate general information relevant to all agencies in a circle.

• • Send specific notices directed to a particular province or autonomous community.

• • Communicate with a selected group of agencies instead of the entire MLS.

• • Share messages exclusive to circle administrators, focused on management and coordination.

• • Use predefined email templates to maintain a consistent and professional presentation in recurring communications.

Path to access Announcements in Inmovilla

To access the Announcements section within Inmovilla, follow these detailed steps:

1. • In the left sidebar, select Circles.

2. • Enter the Advanced Panel of Circles.

3. • Locate the Circles MLS Templates section.

4. • Select the Announcements option.

Upon access, a window will display all agencies linked to the circle, from where you can prepare the selection of recipients before proceeding to draft the email.

How to select recipient agencies

Recipient selection is a crucial step, as it determines which agencies will receive the announcement. The interface shows all agencies associated with the circle so you can mark exclusively those that should be included in the sending.

Filter by province in a national scope MLS

In circles or MLS that group agencies distributed across different provinces of Spain, it is possible to organize the list using territorial filters. This functionality allows sending highly relevant messages, adapted to the specific location of each agency.

For example, if the announcement only affects agencies in A Coruña, first select this province and then mark the corresponding agencies within the filtered list.

This segmented approach avoids unnecessary mass mailings and ensures each agency receives information relevant to its geographic area.

Select all agencies or a specific group

Once the territorial filter is applied, if applicable, select the recipient agencies. It is not mandatory to include the entire circle; you can send the announcement to a specific subset of associated agencies.

Before proceeding, make sure to verify the following aspects:

• • That the selected province or provinces are correct, in case the announcement has territorial scope.

• • That all agencies that should receive the information are marked.

• • That no agencies unrelated to the message content have been included.

• • That it has been defined whether the sending should be directed to all agencies or exclusively to their administrators.

How to send an announcement only to administrators

In the recipient selection window, you will find the Administrators only option. Activate this box when the announcement is intended only for the administrative managers of the selected agencies.

This option is especially useful for matters related to the internal management of the circle, operational instructions, or communications that do not need to reach other contacts within the agencies.

If the message must reach all relevant contacts of the selected agencies, leave this option deactivated.

When starting the sending process, the corresponding contacts of the selected agencies are automatically added as email recipients, facilitating management and avoiding manual errors.

Draft and send the email

Once the agency selection is complete and the sending scope configured, click Send email to open the drafting window.

Recipients will be added automatically based on the selected agencies and sending configuration (all contacts or only administrators), allowing you to focus on composing the message without worrying about manually including recipients.

For an effective drafting process, follow this recommended sequence:

1. • Verify that the recipients shown in the email match the previously made selection.

2. • Write a clear and concise subject that reflects the purpose of the announcement.

3. • Compose the body of the message highlighting essential information and any required action.

4. • Select a predefined template if there is a suitable format for this type of communication.

5. • Carefully review the final content before proceeding with sending.

Use of templates for announcements

If the circle has email templates, these can be used to speed up drafting and ensure a uniform presentation in announcements. Templates are especially useful for recurring messages or to maintain a consistent structure in communications.

Before sending, it is essential to check that the selected template fits the current message properly. Although the format is predefined, the subject, content, and recipients must be adjusted to the specific notice.

Best practices for announcements to agencies

While the tool facilitates email distribution, the effectiveness of the announcement depends on proper segmentation and a clear, direct message. Below are some recommendations to optimize sending:

• Segment beforehand: precisely define if the notice affects the entire circle, a specific province, or a specific group of agencies.

• Use the Administrators only option judiciously: activate this function only when the content is oriented to administrative management or coordination.

• Avoid unnecessary mass mailings: if the information has territorial scope, filter by province to target the appropriate audience.

• Always review recipients: validate that the generated list corresponds with the selection made before sending.

• Write clear and specific subjects: a direct subject helps agencies identify the relevance of the message at first glance.

• Use templates when appropriate: they help maintain consistency and professionalism in repeated communications.

Errors to avoid

To ensure the effectiveness of announcements, it is important to avoid common errors that can compromise the clarity and reach of the message. Here are some of the most frequent and how to prevent them:

• • Sending the announcement to all agencies when it only affects a specific province.

• • Not activating the administrators option when the content is exclusively management-related.

• • Erroneously marking the Administrators only option when the message should reach other contacts within the agencies.

• • Drafting the email without previously confirming which agencies are selected.

• • Using a template without adapting its content to the context and objective of the current announcement.

Process summary

To send an announcement from Circles in Inmovilla, access the Advanced Panel, open the Announcements section within Templates, Circles, MLS, carefully select the recipient agencies and apply the provincial filter when necessary. Then decide if the sending should be directed only to administrators, click Send email, draft the message or use a pre-existing template, and verify the recipients before confirming the sending.

A segmented and precise selection ensures that each announcement reaches the appropriate agencies, facilitating more relevant, orderly, and effective communication within the network.