MLS Circle Properties
MLS Circle Properties: Complete Guide to Consulting and Managing Shared Activity
The MLS Circle Properties integrate an advanced set of tools designed to facilitate the consultation, monitoring, and control of collaboration between real estate offices within an MLS circle. From this module, users can thoroughly analyze which properties are shared, the sent matches, visits made, closed deals, and follow-ups recorded among participating agencies.
These features are especially aimed at circle managers, who must ensure compliance with internal regulations and optimise collaborative management. However, they are also valuable for individual agencies wishing to validate the status and effectiveness of their shared activity, promoting absolute transparency and traceability in every process.
Key Components of the MLS Circle Properties Section
Within the Circles tool, in the advanced panel, the MLS Circle Properties section centralises five fundamental areas for collaborative management:
Share properties: Control and supervision of real estate references shared within the circle.
Sent properties: Detailed tracking of matches generated between offices.
Shared visits: Recording and analysis of visit activity exchanged between agencies.
Closed deals: Consultable history of agreements finalised between parties.
Follow-ups: Traceability of actions and management carried out between collaborating offices.
Most of these areas include exhaustive records that can be precisely filtered, allowing specific information to be located without manually reviewing all generated activity. This segmentation capability speeds up decision-making and improves operational efficiency.
Access and Navigation in Circle Tools
To access these queries within Movilla, follow these structured steps:
Select Circles in the left sidebar of the main panel.
Enter the advanced panel to access specialised functionalities.
Click on MLS Circle Properties to display the available query menu.
Choose the specific query you want to perform, depending on the control or monitoring objective.
Before analysing any list, it is essential to clearly define the purpose of the query: you may search for a specific reference, an office, a particular demand, a date range, or a specific phase within a transaction. This way, you can apply precise filters from the start, optimising the results obtained.
Share Properties: Supervision and Control of References within the Circle
The Share properties function is designed so circle managers can manage and control the real estate references included in the collaboration. Its main objective is to ensure that property sharing complies with the standards and criteria established by the circle.
From this section, it is possible to force sharing or unsharing of a reference at any time. For example, if a property is being shared but does not meet the defined standards or requirements, the manager can temporarily withdraw it to ensure that the activity remains aligned with the agreed guidelines.
Situations When It Is Advisable to Unshare a Property
When the reference does not meet the requirements or criteria established by the circle.
If it is detected that the property has been shared by mistake or unintentionally.
When a specific control measure is required on a particular property to maintain the circle's quality.
It is important to highlight that this tool does not replace the circle's rules but acts as an operational mechanism for their effective application when references requiring review or adjustment are identified.
Sent Properties: Exhaustive Tracking of Matches Between Offices
The Sent properties query allows a detailed analysis of matches generated between the different offices that are part of the circle. This record is especially valuable for evaluating whether detected opportunities are being managed properly.
Among the available search criteria are:
Responsible agent: Identification of the agent or team in charge.
Type of match: Classification according to the nature of the exchange.
Sending status: Includes options such as sent, sent and viewed, or not sent.
Property status: Current state, for example, rented, rented in MLS, discarded, or pending.
Priority: Level of urgency or relevance assigned.
Date range: Time period to delimit the query.
These centralised lists allow efficient review of the status and progress of each match, facilitating quick identification of opportunities and possible issues.
Importance of Reviewing Unsent Matches
Matches marked as not sent require priority attention, as they may represent unmanaged opportunities that could be lost if not acted upon in time. Regularly reviewing these matches helps detect pending tasks and keeps collaboration between agencies active.
It is essential to use this query as a proactive control tool and not just a simple historical record. When a pending match appears, it is recommended to evaluate the status of the demand, the property, and the involved office before deciding on the action to take.
Shared Visits: Detailed Record of Collaborative Activity
The Shared visits section offers a complete record of visits made between offices within the circle, allowing verification of activity linked to a specific demand or analysis of collaboration between two particular agencies.
The available filters allow segmenting the query by:
Start and end date: To narrow the analysis period.
Specific agency: To focus the review on a particular office.
Specific demand: To evaluate visits related to a particular request.
For example, if you want to know which visits were shared for a specific demand during a particular time interval, just select the demand, set the dates, and consult the resulting record.
Closed Deals: Tracking and Analysis of Finalised Agreements
The Closed deals section collects all agreements concluded between participating agencies, providing a consultable and updated record of closed deals in collaboration.
To locate a specific deal, filters such as:
Date from and to: To delimit the time period.
Capturing agency: Identification of the office that originated the deal.
Closing agency: Office that formalised the deal.
This query is especially useful to contrast and validate which offices were involved in each finalised deal, facilitating transparency and control in collaborative management.
The closed deals history allows detailed analysis of each agency's participation in the agreements.
MLS Follow-ups: Traceability and Control of Actions Between Agencies
Follow-ups record all actions and management carried out between agencies within the MLS scope. This tool functions as an exhaustive history similar to that found in individual agency records but applied to shared activity within the circle.
This record offers the possibility to check the complete traceability of the actions performed, being essential to review the evolution of collaboration, confirm the execution of specific actions, or locate follow-ups linked to specific relationships between offices.
Recommendations for Effective Use of Queries
To maximise the value of the records available in the circle, it is advisable to make queries a regular control practice. To do so, it is recommended to follow these guidelines:
Define a clear objective: Determine if you need to consult a match, a visit, a closure, or a specific follow-up.
Limit the time period: Use date filters to manage large volumes of information.
Filter by agency: Select the specific office when you want to review specific collaborations.
Prioritise issues: Pay priority attention to unsent matches and references that may not meet the circle's criteria.
Differentiated record types: Remember that each area focuses on a particular type of information: matches for sent properties, visits for shared activity, deals for closures, and follow-ups for actions between agencies.
Common Mistakes When Reviewing MLS Circle Activity
Confusing Queries with Operational Actions
Except for the control of reference sharing, these tools have a mainly consultative purpose. Their value lies in facilitating record review and detecting situations that require subsequent management.
Not Applying Appropriate Filters Before Reviewing Lists
Performing overly broad searches can make it difficult to identify relevant information. Applying filters by date, agency, demand, or status reduces the volume of results and significantly improves review efficiency.
Ignoring Pending Matches
Unsent matches may hide unmanaged opportunities. Regularly reviewing them is key to maintaining effective control over the circle's collaborative activity and avoiding business losses.
Using Incorrect Records for Analysis
To avoid misinterpretations, it is essential to distinguish the purpose of each query area: sent properties for matches, shared visits for visit activity, closed deals for finalised agreements, and follow-ups for actions between agencies.
Considerations on Change History
The change history is a complementary tool within the MLS Circles environment. Although very useful for detecting modifications and updates, it requires specialised review due to its scope and nature. Therefore, it is not part of the main operational queries described in this article.
Conclusion
MLS Circle Properties constitute a comprehensive platform to maintain a clear, organised, and efficient view of real estate collaboration between offices. Rigorous control of shared references, detailed consultation of matches, visit tracking, review of closed deals, and follow-up history provide essential information to ensure compliance with circle rules and guarantee the continuity and success of each management.
Success in collaborative management lies in selecting the appropriate record, applying precise filters, and conducting regular reviews that allow identifying and leveraging all pending opportunities.
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